Lesson 4/Learning Event 2
4.
The DA Form 2064 (Document Register for Supply Actions), shown in
Figure 36, is used to record requests, receipts, turn-ins, cancellations,
follow-ups, supply status, and document numbers assigned to supply
documents. It serves as a suspense file for open supply transactions. It
is one of the most important documents in a repair section. Together with
the DA Form 3318 (Figure 31), the DA Form 2064 comprises the basic audit
trail for all supply transactions in the repair parts section.
There are two types of document registers for supply actions: nonexpendable
and expendable/durable.
1.
The nonexpendable document register is kept at property book level.
2.
Expendable/durable document registers are kept by each element within
a unit that is authorized to submit supply requests to an SSA.
Property Book Officer. The property book officer (PBO) designates elements
within a unit that are authorized to request expendable and durable
supplies.
The PBO does this by using a DA Form 2496 (Disposition form
(DF)).
The OF will also specify the class of supply, the DOD activity
address code (DODAAC) to be used, and any restrictions. For example, only
one element within a unit is authorized to request durable items. This will
normally be the unit supply.
Other elements would be restricted from
requesting durables.
The PBO makes sure document numbers are not duplicated.
The PBO does this
by-
1.
Obtaining a separate DODAAC for each unit requesting supplies.
2.
Providing, by DF, separate blocks of document serial numbers to
elements within a unit. Separate blocks are required when supply requests
are sent by more than one element of a unit assigned a DODAAC.
SUPPLY STATUS
Supply status tells the requester of a decision made by a supplier on a
specific supply request. Supply status is received from the SSA on status
cards and/or listings. Supply status is in the form of status codes. The
codes are explained in DA Pam 710-2-1.
There are two types of supply
status: shipment and exception status.
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