Lesson 4/Learning Event 3
Learning Event 3
INVENTORIES, TOOLROOM CONTROL, HAND RECEIPTS
This learning event describes how supply room supervisors train their
subordinates in inventory procedures, toolroom control, and accounting for
property through hand receipting. Also covered in this learning event are
the regulations governing procedures in these areas, the forms used, and the
assignment of responsibilities.
Persons receiving inventories
must
observe
the
following
procedures
to
ensure accuracy of records:
1.
Make sure items are for the unit.
2.
Make sure items match description on receipt.
3.
Count all items.
Make sure quantity agrees with quantity recorded on
document.
4.
Check end items for completeness.
5.
Check serial numbers if items have them.
Make sure they match receipt
documents.
6.
Visually check condition of items for damage.
7.
Sign receipt document.
When the property is to be issued on hand or subhand receipts, the receiving
person must also take the following actions:
1.
Make sure items and their description on hand or subhand receipts
match.
2.
Make sure quantities match and end items are complete.
3.
Verify serial numbers with receipts.
4.
Sign hand or subhand receipts.
The clerk must record all discrepancies and report them to the proper
authority. The clerk must make sure all errors are corrected before signing
the hand or subhand receipts, or, if serviceability is questionable, he must
inform the
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