Hand Receipts

Lesson 4/Learning Event 3

A tool sign-out register provides the easiest control. The attendant prints

the name and grade of the individual, the type of tool, and the date and

time in and out. The individual drawing the tool then signs the register.

A tool check system for tools on the shadow board may speed service and

still provide control. With this system, each mechanic is issued a number

of metal tags stamped with a number corresponding to the tool kit. When the

mechanic needs a tool from the shadow board, the tag is given to the

attendant. The attendant removes the desired tool, issues it, and hangs the

metal tag in its place.

The same care must be used with this system to

safeguard the tool checks as with the actual tools.

HAND RECEIPTS

Hand receipts are required whenever property book or durable items are

issued.

The hand receipt lists the property that has been issued.

The

signature of a person on a hand receipt establishes direct responsibility.

Prepare separate hand receipts for installation and organization property.

Forms.

The following forms are used for hand or subhand receipts:

1.

Use DA Form 2062 (Figure 41) to record the issue of property book and

durable items.

Prepare the form in two copies.

The DA Form 2062 may be

overprinted.

The person who prepares the form mast keep all copies of

hand/subhand receipts current.

a. Hand receipts are prepared by the PBO. The original is kept by the

PBO. Copy 2 is provided to the hand-receipt holder.

b. Subhand receipts are prepared and issued by the hand-receipt holder.

The original is kept by the hand-receipt holder.

Copy 2 is given to the

subhand-receipt holder.

There is no restriction on the number of times

property can be subhead receipted, but under normal circumstances this

should not exceed from commander to supervisor to user. Figure 41 shows DA

Form 2062 prepared as a hand or subhead receipt.

2.

Use DA Form 3161 (Figure 42) on page 138 for issue and turn-in

transactions between the PBO and the hand-receipt holder. The form is also

used for issue and turn-in transactions between the hand-receipt and

subhand-receipt holders. Prepare the form in two copies. The original is

kept by the person who issues or turns in the item. The

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